Planning a baby shower for a friend or family member can be a lot of fun, however there are a lot of things that you will need to do to prepare. The first job should be choosing a reception hall for your celebration. Boston area party venues can be expensive and difficult to secure, especially during wedding season, which is why many party planners move outside the inner circle of Boston and choose to host their event at a party room in Milford, MA instead. You can rent a Southeastern Massachusetts reception hall for your baby shower or other type of party and get a lot of great amenities that are simply not available in the big city, such as ample parking and unique decorative options and features.
Setting the Date & Sending the Invitations
Once you choose the location for your baby shower, it is time to set the date. If the event is going to be a surprise party for the mom-to-be, make sure to coordinate it with the people who are closest to her to ensure she won’t be out-of-town or otherwise engaged. Work with your local venue to ensure that you are able to set the date at a time that will be good for the guest of honor and most of her closest friends and family. If there are a lot of people coming from out-of-town to the party room in Milford, MA, make sure to send out invitations far enough in advance to allow for travel. Keep an eye on the baby’s due date and any other indications that the birth might be sooner or later than expected when setting the date.
Invitations should be sent out at least a month in advance. Again, coordinate with the Boston area party venues, close family and friends to ensure that you are providing them with ample time to get to the Southeastern Massachusetts reception hall. Select invitations that work with the theme for your party or that feature an image that reflects the new mom-to-be and her lifestyle or hobbies. Choosing a theme for your party is a great way to make sure that everything works together to create a cohesive end result. Your theme should extend in every area of the celebration, including the invitations, food, decor, cake, centerpieces, and planned activities. Consider all of this when choosing a reception hall for the party.
Selecting Food & Drink
Make sure that you know the things that the mom-to-be enjoys and choose your menu based on her tastes. You don’t want to have overwhelming flavors and aromas filling the room that would make the guest of honor feel sick. Work with the event coordinator at the party room in Milford, MA to choose a menu from the in-house catering company at your Boston area party venues. Make sure to be clear on whether you are planning a breakfast, brunch, luncheon or dinner. Decide if you want the food to be plated and served or provided buffet style so everyone can choose what they want on their plate.
Some baby showers will feature non-alcoholic versions of popular cocktails or sparkling cider to use as a toast to the occasion at the Southeastern Massachusetts reception hall. Speak with the on-site coordinator about your options for beverages. You may just want to stick with soft drinks, water and iced tea or coffee, depending on the time of day and year. In fact, when choosing a reception hall, make sure to ask whether or not they offer catering as part of the rental package or if you can add things like food, drink, desserts and cakes as extra options. Having a catered event means less stress, no clean-up, and staff to help with service.
Party Games & Activities
One of the hallmarks of a fun and exciting baby shower is to include party games and activities at the party room in Milford, MA. Some baby shower games are weird, while others are traditional, such as guessing the gender of the baby or the circumference of the mom-to-be’s growing belly. Some of the games that you will play at local Boston area party venues are designed to just get everyone talking and laughing, especially when bringing together two families that haven’t seen each other since the wedding.
Other party games can be used to help educate the mom-to-be about what she can expect with her first baby, through advice from other parents in attendance. Try to avoid games that might be distasteful, offensive or embarrassing, especially for the guest of honor. Think about each party game and activity in advance or, if you are not throwing a surprise baby shower, discuss them with the mom-to-be to find out how she feels about them in advance. Remember, this is her special day, and you don’t want to do anything that would make her feel uncomfortable, either in general or because of other guests that will be in attendance.
Host Your Party at The Crystal Room
If you are looking for a Southeastern Massachusetts reception hall or party room in Milford, MA, consider The Crystal Room for your big event. We can host small to large groups and have experience providing space and services to baby showers and other types of events. Compared to Boston area party venues that you will find in the big city, The Crystal Room has lots of great amenities, ample parking, and features for you to use in your party planning at our premier venue. Give us a call at 508-478-7800 to get information when choosing a reception hall for your special celebration or event. We can help you secure a date, coordinate your planning and even choose a menu for you and your guests.