It can be quite a challenge to plan a corporate party for your company or business. Corporate parties can be formal or they can be casual. They can be created to celebrate a holiday, boost employee morale or to reward staff for achieving a specific goal. The first thing you should do is choose a party room in Milford, MA that can accommodate you and your staff. Decide whether you will be including spouses, families and significant others in your invites, or if you want to limit the guest list to just employees.
One way to get a handle on the planning, such as catering, activities and reception decorations in Massachusetts, is to choose a theme. Once you decide on a theme, whether you are throwing a retirement party, holiday celebration, dinner for investors or even an event for clients, everything else will fall into place. Whatever else you want to do can be easily decided upon based on the theme that you have chosen. Even if you pick something simple, such as a black-and-gold party with classic decor, or decide to go with an all around party theme, it’s a good idea to figure out where you want to go with it before you start making any other plans.
What You Need to Do
In the beginning stages of your corporate party planning, after choosing a reception hall and picking a theme, it’s time to set a budget. Work with your direct supervisor or speak with the financial department, to find out how much you have available to spend on catering, cakes, live entertainment and reception decorations in Massachusetts. Think about who will be attending this Milford party venue, such as employees, employee families, clients, investors or other business partners. Create a guest list that is flexible enough to allow for some wiggle room for last minute invites, but set enough that you can arrange things with the party room in Milford, MA so you will have enough space for everyone.
Set the date and time for the event, making sure that the venue is available for your chosen date. Contact any vendors that you might need, such as DJs, cake bakers and entertainers, to have them work with you and the event coordinator at your Milford party venue. The Crystal Room features complete access to a professional planners who can help you coordinate all of your vendors to ensure that everything goes smoothly. Make sure you sign contracts with all vendors and that everyone knows what is expected of them and when they need to be at the party room in Milford, MA.
If you will be having keynote speakers or giving out awards, make sure you have everything lined up in that regard as well. For trophies or certificates, order them far enough in advance that you will be able to have them in-hand well before the actual corporate party date. If you will be giving away gift cards, gift baskets or other types of physical awards, make sure to have those set up in advance as well to avoid leaving anyone out. Consider making a short video intro about each person who will be recognized or pick a special song to play as they make their way to the stage to receive their award. When choosing a reception hall, make sure that the venue will have all of the seating and staging options you require.
Promote Your Event
The next phase, after all of the planning at the Milford party venue has been taken care of or at least put into motion, is to begin promoting the event. If the corporate party is just for employees, you can send out a memo or decide to really go formal and send out invites. Make sure to specify whether staff members can bring a spouse or a date to the event, and whether or not families and children are included as well.
Gauge the size of the party room in Milford, MA to make sure that you will have enough space for everyone. To ensure a larger attendance, consider posting a “save the date” type flyer in the breakroom or send out an email memo in advance. This is especially important for a holiday event or an event that will be held during the holiday season, to avoid scheduling conflicts. Consider creating invitations and RSVP cards that reflect the theme of your event.
The Crystal Room Can Help
If you decide to host your corporate party or event at The Crystal Room in Milford, MA, make sure to work with our on-site event planner. The coordinator can help you choose other extras for the event that might appeal to your guests, such as Wi-Fi access, mobile device charging stations, valet parking and other options that will show that you thought about their needs for this event. When purchasing reception decorations in Massachusetts, make sure to pick options that will work with the Milford party venue and won’t hinder the flow of traffic throughout the party. Give us a call at 508-478-7800 to find out more about this location or to reserve space for your upcoming event.