Creating a Schedule for Planning a Reception in New England

wedding reception milfordThe good news is that there are lots of free and low-cost tools that you can get online that will help you with planning a reception in New England. From reception staging ideas to hiring vendors, securing a contract with the best Southeastern Massachusetts reception hall, and getting the right cake for your theme, there’s just so much to do! A good physical planner book, three-ring binder, or even a well-rounded APP can help you to make sure you don’t forget flowers, miss a gown fitting, or shop for reception decorations in Massachusetts.

One-Year Planning Calendar

While most couples take about a year to plan for a wedding, your mileage may vary. Instead of twelve months, you might do it in thirteen or fourteen, need a shorter schedule of just six to nine months, or have a luxurious two years to plan. Whatever your situation, adapt this list accordingly. The venue that you choose for planning a reception in New England can help make things a lot easier. For example, at The Crystal Room in Milford, MA, we offer Custom Wedding Package options that include everything from a four-course plated menu to support from our experienced on-site wedding coordinators. We can also assist with local vendors, provide all of the tables, chairs, linens, plates, glasses, and silverware, or even add-on centerpiece and decorations at our Southeastern Massachusetts reception hall.

12 Months Out

At this time the primary tasks that must be completed include planning your engagement party or announcement to friends and family. Creating a budget for your special day, organizing a guest list, and choosing everyone who will be in your bridal party. Select a range of dates for your wedding date to give you the best opportunity to get all of the venues, services, and options you want to include at your wedding. Once you have all of this together, make sure to book a venue for the ceremony and reception. When the venues are secured – contracts signed, deposits made – everything else will fall into place a lot easier.

9 Months Out

Work with the venue regarding your reception staging ideas and set an appointment for the complimentary tasting with the event coordinator. This will help you to choose the best menu for your reception. Begin shopping for a wedding dress – if you haven’t already done so at this point. The sooner you can find what you want, the easier it will be to get any alterations completed on time and help you pick all of the accessories you want to include. Choose the theme for your wedding – this will assist you in everything from creating the invitations to selecting reception decorations in Massachusetts. Hire the officiant and any other professional vendors that you will need to create the perfect wedding: photographer, cake baker, florist, calligrapher, DJ or live band and emcee, photo booth company, etc.

6 Months Out

Continue working with the venue and vendors for planning a reception in New England. By this point the cake should be decided on and ordered. The flowers should be selected and officially ordered through the florist along with timelines for delivery and any other specifications. Your DJ, emcee, or live performers should all be secured and booked – any music lists should be provided at this time. Your wedding dress should be finalized and ordered to ensure that there is enough time for alterations.

3 Months Out

Bridesmaids dresses and groomsmen tuxedos or suits should be chosen and everyone involved in the wedding should go for fittings, place orders, and shop for accessories. Be very specific with what you want and have the mother of the groom or the best man stay on top of the men, while the mother of the bride or maid of honor stays on top of the ladies to make sure everyone gets it done on time. Purchase your wedding bands and any gifts for each other at this point, if you haven’t already done it. Order wedding invitations, book your honeymoon and spend this time working on reception staging ideas and reception decorations in Massachusetts.

2 Months Out

Begin working on wedding favors, table games, and treats, as well as anything else you will offer to your guests when planning a reception in New England. Choose gifts for the bridal party, finalize any special vows, take dancing lessons for any special “first dance” options you want to include, and organize the transportation for the entire bridal party and close family. Even if you host both the ceremony and reception at the same Southeastern Massachusetts reception hall, you might want transportation to the venue and back home after the reception, depending on the location.

1 Month Out

Get your marriage license or make arrangements for it. Check on the laws where you are to determine how early you can get this done ahead of your wedding. Check-in with all of the vendors and visit the venue to make sure you are all on the same page with everything from the timeline to the placement of reception decorations in Massachusetts. Finalize all details, settle on a hairstyle and makeup plan, consider hosting a pre-wedding celebration, finalize dress fittings, and make sure all RSVPs have been received. The venue will tell you when they need the final headcount, so stay on top of that date. Then you can finalize the seating chart and start preparing everything you will need for your special day.

If you are planning a reception in New England, make sure to contact The Crystal Room in Milford, MA to schedule a tour. Our newly-renovated and well-appointed facility is a great place to host your wedding in the Southcoast area. We have all of the amenities, staff support, on-site parking, and options you need to plan a memorable celebration. Give us a call at 508-478-7800 and speak with one of our event coordinators about your desired dates.