Similar to planning a party or event for any other purpose, a lot of work goes into planning an awards ceremony and banquet. Whether you are planning something for your office, industry, community, a sports league or team, it is important to choose a local Milford party venue that will have the amount of space that you require to successfully pull off everything that you’ve got planned. Whether you are hosting a plated dinner for your awards ceremony event or a cocktail party style sports recognition reception, it still pays to read up on ideas from other event planners of similar affairs and to take some time to really organize your efforts.
The type of reception decorations in Massachusetts that you will use for your special event will vary, depending on the theme or purpose of the event. For example, a sports oriented gathering would likely have a sports related theme, while an industry event for professionals might have a classic awards dinner decor. If you are hosting this as an annual event, you might even want to choose a special theme for each year that can be reflected in your decor to keep it fresh and exciting for those who attend multiple times. Once you decide upon a theme or outline a focus for the awards ceremony event, you can start making other plans.
Create a Plan and Get Organized
One way to make sure that you take time to plan for everything and that nothing gets overlooked is to get organized. Some people achieve this by creating lists that they use to keep them on track. Start by making a list of the tasks that you need to do and then rank each item according to its importance and when it needs to get done in order to make the deadline for your awards dinner at the Milford party venue. As you complete each task, go ahead and check it off your list. Consider making notes next to each item to remind yourself of any changes or special needs that you will need to remember for the awards ceremony event.
Another method that many event planners employ is to use a multi-section folder to keep track of notes, lists, vendor contracts, bids, receipts and more. Create a section for the venue where you are hosting your sports recognition reception or awards party and a section for event attendees and special guests. Other sections can include catering, information for the local press and media, keynote speakers, a list of the nominees and the order that the awards will be given out during the event. Again, you should organize everything according to priority based on when work needs to be completed and the importance of the task.
Don’t Forget the Awards
Whether you are giving out trophies, certificates, gift cards or some other type of award, make sure to order well in advance to ensure that they arrive in time for the awards ceremony event. In fact, it’s a good idea to schedule deliver 2-3 weeks ahead of the actual date at the Milford party venue. That way, if any complications occur or there are problems with shipping due to weather, you won’t be standing up on stage empty handed when it comes time to hand out the awards.
Consider ordering a couple of extra awards to keep on hand in case there are any last minute changes, such as a recipient becoming disqualified or backing out of the award for some reason or another. Take time to think about the award, what it represents and create something personal for each person who will be winning the award to make it more meaningful and memorable. Make sure your nominees and winners feel welcome. Send them special invitations and allow them to bring a couple of guests along to support them during the event.
Think About Staging
It helps to start out your planning for reception decorations in Massachusetts by having a great looking Milford party venue to host your awards ceremony event in, such as The Crystal Room. Whether you are throwing a sports recognition reception, business related awards event or some other type of special occasion, make sure to decorate accordingly. Think about where everyone will stand, what type of audio visual equipment you will need and speak with the event coordinator at the venue to find out what will be available.
Work with the venue to ensure that you have everything you need to throw an awards event that will get everyone talking and looking forward to the next ceremony. To find out more about The Crystal Room or to request a tour of the facility, give us a call at 508-478-7800. Our team of professional event coordinators can help you get everything set up for your event at our popular Milford party venue.