There are some times when a birthday celebration warrants a special venue and space for lots of family and friends. Whether it’s baby’s first birthday, a Sweet 16, or another milestone celebration, such as a 21st birthday, 50th, or even 100th celebration, you will want to spend a lot of time planning, organizing, and preparing for the big event. The first thing you will want to do is figure out how much money you have to spend on the special day. This will determine everything about planning parties in South Coast from the party venue in Milford to the catering service and decorations. You might even be able to swing a professional DJ or live band, photographer, and a fancy multi-tier cake from a top-rated bakery, but before you can do any of this, you need to know how much you have to spend.
Select the Right Venue
Once you have your budget in place, it’s time to start searching for the best Boston area banquet hall to host your event. Determine the number of guests, so you will know how much space is needed to accommodate everyone that you want to invite. Work with the local venue to plot out the seating arrangements, staging for event activities, and coordinate with vetting and hiring vendors to support your plans. There are lots of things that should be considered when selecting a venue, such as the location and convenience for guests, the size of the party or ballroom space, the availability of parking and other essential services, and of course, the cost for using the venue for a South Coast birthday party. The Crystal Room is a premier wedding and party venue in Milford, Massachusetts. With space for small groups of 80 or less, as well as larger gatherings of up to 300 guests, we have all the amenities, on-site parking, and in-house catering opportunities you need to pull off a successful event.
Set the Date
Once you find the right venue for planning parties in South Coast, make sure to secure the space and set a date for your birthday party celebration. You might want to host the party on the exact date of the person’s birthday or choose a weekend date before or just after to make it easier for guests to attend. Try to avoid other holidays, such as Thanksgiving, Christmas, New Years, and Easter, to improve RSVP replies from guests. Also, try to avoid any weekends or dates when other large scale events might be occurring in the surrounding communities that could make it difficult for out of town guests to get an affordable hotel room during their stay. Once you have the location and the date, you can send out invitations. The sooner you can get all of this taken care of, the better. You might want to send a “save the date” if your arrangements are being made many months in advance and then a regular invitation a bit closer to time. Allow yourself enough time to get RSVP responses back from guests so you can notify the venue with a final tally according to the contract.
Choose the Decorations
Start by visiting the party venue in Milford to take stock of what is already there. Some venues have a definite theme, color scheme, or look that can support your ideas for a South Coast birthday party. Ask about what is included with your rental, such as the tables, chairs, and linens. When planning parties in South Coast, it’s a good idea to pick a venue that can help you to reduce decorating costs and eliminate the need to have to rent tables, get them delivered, and have them picked up again after the party. When everything is already there in-house, it makes things a lot easier to clean up at the Boston area banquet hall. Choose decorative items to dress up the entryway, consider offering party favors, special table settings and napkins, along with balloons, special seating arrangements, and a table chart, along with other special surprises for guests and the guest of honor.
Pick the Menu
Contact the party venue in Milford to discuss your options for catering services. This is often a part of your initial price quote and is based on the size of the room that you need and the specific number of guests that will be served. Depending on the time of day that you host your South Coast birthday party, you might choose to serve breakfast, brunch, lunch, dinner, or offer cocktail party style appetizers and late night snacks. You can also choose to host an open bar or cocktail service, which may or may not be appropriate for the type of birthday that you are planning.
Contact the Crystal Room
If you would like to get a FREE estimate for our party venue in Milford or would like to schedule a tour, contact our team at 508-478-7800. We can help you to plan your South Coast birthday party, answer any questions you might have about planning parties in South Coast, and even suggest pre-vetted vendors for your celebration. Call today and speak with one of our experienced event coordinators to start making plans for your party at our Boston area banquet hall.