Planning the Perfect Prom Starts with the Venue

wrist corsages for promProm planning for the prom committees in Massachusetts schools is something that is very important. Students want to have the most perfect proms they can have so that they have memories that last for a lifetime. It is an opportunity for them to dress up like princes and princesses, show off, dance, eat great food, and have a blast.

But the planning in itself can be quite the headache.

In fact, the planning is sometimes something that happens years in advance when students start raising funds for their prom fund. How much money they raise determines how great their prom is going to be. It is going to pay for the prom venue, the decorations, the food, the DJ, and anything else that is felt to be important for a prom. There are class advisors to help with this. These advisors typically consist of one or two teachers that give the students guidance in planning for the big day. They give them a starting point and take it from there. But even the advisors need to know where to start when it comes to guiding the prom committee in the planning process.

Choosing the Prom Venue

When the funds have been raised and it is time, choosing the prom venue is one of the first steps. This will help determine what else is needed to make the big night successful. While some schools hold their proms in their gymnasiums or auditoriums, there are many that hold their proms off-campus.

The prom committee can look at conference centers that are easily transformed into a prom goers dream. Consider a venue that can provide many of the amenities that are needed at proms, such as flower arrangements, music, entertainment, table settings, a photographer, and much more. If you can get a packaged deal like this, you will find that you can save a great deal of money. It doesn’t matter if money has been a worry due to difficulty raising funds or if the prom committee has a lot of money to spend, it is possible to obtain a very nice venue for the prom and do so at the best possible price.

Many classes that are able to pull their proms off for less will purchase something for the school, such as a monument or something that the school needs. They will also take excess funds and place in a class reunion account at a local bank so that the price per head at class reunions can be reduced (something else that will one day require a venue).

Choosing a Prom Theme

Choosing a prom theme will come either before or after the venue. It is the venue that will help determine what is needed in regards to decorations, tables, centerpieces, etc. Nonetheless, the prom theme is what is going to set the tone. Many prom committees are inspired to create their own themes when they see themes of past years or other schools laid out in front of them. A few can be chosen that appeal to the committee and then the committee can vote on one theme. If the committee wants a prom song, it can be ideal to have the entire class vote for the song that they would like to be designated as that song. Choose up to six popular songs and give the students the option to write in their own ideas.

The Music and the Food

As stated before, the music can be part of the prom venue’s package. If it isn’t or you don’t want it to be, you can choose your DJ or your band. Deciding on the right music is very important because the music is what is going to set the mood. It is best for DJs and bands to provide client lists and a list of tunes so you know you are getting what you want.

As for the food, the menu will need to be planned. Again, this is something that may be included with the prom venue and that can save you a lot of money. You can determine what works with the prom committee’s budget and simply run with it so that it is ensured that everyone is fed before heading off to after prom parties and activities.


Prom is a very important event and it is never too early for a prom committee to start planning. When it comes to the venue, food, music, and other elements important to proms and other parties, The Crystal Room has you covered. To learn more about our options, call us at 508-478-7800 or fill out our contact form.