Reception Staging Ideas & Massachusetts Wedding Planner Tips

Deciding what you want to do – and where you want to do it – is half the battle when it comes to planning a wedding reception. There are lots of do’s and don’ts when it comes to reception staging ideas, but in the end, it all comes down to your preferences and the options available to you at the venue where you are hosting the event. If you work with a professional Massachusetts wedding planner, they will likely go over all of this with you in advance. However, if you are planning a wedding on your own, it’s a good idea to start collecting tips on how to effectively stage a wedding reception and work with the venue staff for insight on how other couples have navigated the process of Milford reception staging.

What Do You Want to Do?

So you have the ceremony, and everyone heads to the local wedding reception venue to celebrate your union. What do you want to do when you get there? Do you want to have a plated meal served to your guests, or do you prefer a buffet? Will there be tables for sitting, or would you like to have a simple cocktail party instead? The traditional activities included at a wedding reception should be considered when it comes to reception staging ideas. The cutting of the cake, the tossing of the bouquet, the first dances, the open dance floor, the DJ or live band, a gift table, a guest book table, plus a special table for the wedding party – these are all things that must be planned out and decided on as soon as you choose a venue.

When you schedule your wedding at The Crystal Room, you can work closely with our staff to help make these important decisions. You can draw on our many years of experience to guide you through this process. We can even show you the best places at our venue to set up tables to maximize the space and the most strategic locations for everything else. We have hosted many weddings, receptions, parties, banquets, and professional events at our Milford venue space. We can help by offering Milford reception staging tips and show you ideas that you can use to assist with the planning process. We start by scheduling a tour so you can get a feel for the venue. Then, as you begin working with local vendors, choose a theme, and start shopping for decorations, you can come back to make sure everything will work as you planned.

How Do You Want to Do It?

Another essential aspect that a Massachusetts wedding planner would deal with is helping you to create a schedule of events. If you are doing the planning on your own, designate someone reliable that you can trust to take control over the management of the day on your behalf. A member of your wedding party would not be appropriate, as they will be busy standing by your side through the ceremony, photos, procession, dinner, and other activities. Choose a friend or family member that is very organized, has experience working with weddings or other events, and is someone that you can depend on even when things get stressful. This person should go with you to all meetings with vendors, tour the venue to discuss how to stage a wedding reception and be in on all the plans.

Decide how you want the event to go, from the moment that you arrive at the venue after the ceremony until you take off in your “getaway car” to head to your honeymoon destination. Your coordinator will work directly with the DJ or emcee to make announcements, so your guests will know when dinner is served when the first dances are happening, and when you are preparing to leave. You don’t want anyone to miss out on watching you cut the cake, toss the bouquet, or have a father-daughter dance. Make sure you go over your schedule with the Massachusetts wedding planner at the venue so they can approve of your ideas, suggest changes to the time table that will make things easier for you, and have an understanding of what you need. If you will have food and beverage service, the venue will need to have a copy of your schedule, so they know when to begin serving your guests.

Keep It Simple for a Stress-Free Wedding

While there are a lot of nerves and worries leading up to such a significant milestone in your life, it is possible to reduce the stress of wedding planning when you effectively stage a wedding reception and have a schedule that works. The more you can simplify the process, either by going over the time table carefully, confirming services with vendors ahead of time, and have a professional Massachusetts wedding planner or support team on your side, the easier it will be. Start by scheduling a tour with The Crystal Room by calling 508-478-7800. We can answer any questions you might have about our Milford venue and help you select the best date for your wedding reception.