If you don’t have a lot of experience planning an elegant wedding reception, but don’t have room in your budget for a professional wedding planner – you are not alone. It’s a good idea to collect all of the tips you can that will help you learn how to stage a wedding reception. Start by scouting out the best venue for the ceremony and reception, based on the amenities, space, and availability. Summer weddings are sometimes a challenge in the northeast. After a long, freezing winter, most soon-to-be brides dream of a warm, sunny day to celebrate their wedding. Unfortunately, reception locations in Milford and throughout the Southcoast area fill up quickly, so the sooner you can reserve a venue that suits your needs, the better.
Get Organized and Keep Records
The first thing you want to do is to secure the venue for your ceremony and reception. Some couples choose to have a church wedding and then follow-up with a reception at a different location, while others prefer to keep it all at the same venue. Whatever you decide to do, make sure that you keep track of all wedding reception ideas in Woonsocket, either with the use of an online app or by creating a folder or binder where you can get organized and keep good records. Copies of all contracts, receipts for deposits, and consultations should be kept together and handy, just in case you need them.
Become a list-maker. Create lists for everything that you will need to do to pull off an elegant wedding reception in the summer. Make a list for the ceremony, a list for the reception, a list for your wedding party, a list for your bridal shower, and additional lists for anything else, such as honeymoon plans or other post-wedding celebrations. This will help you check off all of the things that you have to do, assign duties to trusted individuals, and follow-up on everything to make sure it has all been taken care of properly. Once you get on the right track, you’ll be able to plan and stage a wedding reception like a professional, surprising and impressing your guests with everything that you’ve accomplished.
Summer Wedding Dos and Don’ts
A summer wedding is unlike any other type of wedding. There’s the heat and humidity to think about, as well as surprise summer rains. Outdoors weddings should always have a “plan B” in place, just in case the weather does not cooperate. Backup options to keep guests and wedding party members cool (and dry) should also be considered as well. Cooling fans, portable air-conditioning systems, shade, cool towels, hand fans as programs – the list goes on and on. When scouting out reception locations in Milford, make sure to ask the on-site staff if they have any suggestions or amenities available that will help you with summer weather issues.
Situations like these are when choosing the best reception location pays off, as you will see the level of service that you can expect to receive from the staff. Before you put down a deposit, make sure to ask questions about contingency plans for severe weather, hot weather, or other situations, depending on your particular wedding season.
Think about your guests and your wedding party. If you are going to have a dress code, make sure that it is light, free-flowing, airy, and cool. You don’t want your bridesmaids sweating under the hot sun or your groomsmen passing out while waiting for you to walk down the aisle. When you stage a wedding reception, consider all of the elements that you will need to create a fun and inviting setting. Choose menu items that are light and refreshing, offer lots of non-alcoholic beverages, including ice water, ice tea, and lemonade, to help keep everyone hydrated. Offer fruit plates and pick a seasonal cake selection that isn’t too sweet or covered in a buttercream that could go bad in the heat.
Embrace the Season
Tour the reception locations in Milford and discuss your plans for wedding reception ideas in Woonsocket and the surrounding Southeastern Massachusetts area. If you want an elegant wedding reception, make sure that the venue would serve as a suitable backdrop for this type of event. If you are searching for budget solutions to stage a wedding reception, ask about all-inclusive package deals, which provide options for everything from the use of the venue to on-site amenities, in-house catering, and more. Select flowers that are seasonal to reduce the cost of bouquets and table decorations. Not only will you save money, but your blooms will look even better if they are in season.
Schedule a tour of The Crystal Room in Milford, MA and discuss your ideas for a budget, classic, modern or elegant wedding reception with our on-site event coordinators. We can answer any questions you have about our venue and help you choose the best date for your special day. Give us a call at 508-478-7800 to make an appointment or to speak with one of our representatives.