Tips for Brides: Plan a Reception in New England on a Budget

New England Wedding PlannerA wedding budget is something that is relative to each couple. While one wedding might cost less than $20,000 to plan, another might be more than $100,000. The amount of money that you have available to spend on everything from the dress to your rings, reception menu ideas, and a rocking DJ, should be included in your budget. Knowing how much you have is half the battle. The other half is learning how to stick to your budget to prevent going over.

Whether you have all of the funds in savings or if you decide to take out a loan, more couples are paying for their own budget wedding reception in Southeastern Massachusetts instead of relying on parents or grandparents to foot the bill. Perhaps it’s because people are waiting to get married later in life or maybe there are economic issues to consider; whatever the reason, getting wedding reception ideas in Woonsocket, New Bedford, Fall River, Swansea, and other parts of the region should focus on staying within your self-imposed budget.

Create a Cost-Tracking System

There are lots of excellent tools out there that you can use to help create and stay on top of your budget. You might also work better with a custom system that you create yourself. Some people work better with digital apps and programs designed specifically for planning a reception in New England, while others may be more successful by using pen and paper. Make sure that the system you choose will allow you to make adjustments, attach copies of bids and signed contracts, and keep track of everything else for your special day. Look online in the iTunes or Google Play Store for apps that have top ratings or consult with a professional for support.

One way to keep track of spending and avoid dipping into personal funds for bills and day-to-day expenses is to consider using a specific card for wedding payments. Either a credit card or separate checking account can help you to stay on top of wedding costs and eliminate any confusion. It will also help you to quickly reference deposits and payments made to vendors throughout the process of planning a budget wedding reception. Pay for everything from gas and lodging used when scouting locations for your ceremony or reception, as well as trips to florists and caterers for previews and tastings.

Anticipate Surprise Costs

So you’ve made the list of everything you will need to host a fabulous budget wedding reception. The venue, the band, reception menu ideas, favors, decorations, flowers, the cake, and your amazing wedding gown – what else should you consider? There are certain hidden costs that almost always surprise couples that you should learn about in advance. Overtime fees can rack up at the venue, with the band, the photographer, photo booth operator, caterer, bartender, and any other vendors that you hire. Pay close attention to your wedding schedule and don’t allow your party to go overtime. Consider asking a friend to stay on top of timing, as you will be busy getting married, dancing, and thanking your guests.

Other hidden costs can include tips to everyone from the seamstress who gets your last-minute alterations done on time to every single vendor that you hire. Include tips ahead of time into your budget after getting quotes and signing contracts. This is an important part of planning a reception in New England and cannot be overlooked. Trials for things like hair and makeup, floral arrangements, and food tasting can also come with fees, so be ready to get charged. Other extras, such as stamps for sending out invites, fees for your marriage license, costs for bridesmaids hairstyles if you require a specific look, and even the limo ride from the venue to the airport as you leave for your honeymoon should be factored into your costs.

Weather-related incidents, such as a surprise rain, winter snowstorm or summer heatwave can wreak havoc on your wedding plans. Even with indoor wedding reception ideas in Woonsocket and the surrounding area, flowers can wilt or freeze, and space heaters might be needed to keep guests warm; fans or portable air-conditioners might be required to prevent your cake and makeup from melting – the list goes on and on. Try to set aside an extra five percent of your overall budget for last-minute changes and incidentals that could be out of your control.

The Crystal Room is a well-appointed, recently-renovated venue designed specifically for hosting weddings and special occasion events. Located in Milford, Massachusetts, we are conveniently located for guests coming from all over the northeastern region. We have everything you need for planning a reception in New England, including on-site event parking for you and all of your guests, beautiful ballroom spaces, and in-house catering with plenty of options for reception menu ideas. Schedule a tour of our facility or check on availability by calling 508-478-7800.